Privacy Policy

This Privacy Policy explains how embermist-wolf collects, uses, stores, and protects personal information provided through our website and services. We are committed to maintaining the confidentiality and security of your data.

Last updated: June 18, 2026

Information We Collect

Information You Provide

When you register for our programmes or contact us, we collect:

• Full name
• Email address
• Selected programme preferences
• Any additional information you provide in correspondence

Automatically Collected Information

When you visit our website, we may automatically collect:

• Browser type and version
• Operating system
• IP address
• Pages visited and time spent on each page
• Referring website addresses

How We Use Your Information

We use the information we collect for the following purposes:

• Processing your programme registrations and managing your participation
• Communicating with you about your enquiries and bookings
• Sending programme materials and preparatory information
• Improving our website functionality and user experience
• Complying with legal obligations

Legal Basis for Processing

We process your personal data based on:

• Contract performance: Processing necessary to fulfill our service agreement with you
• Legitimate interests: Operating our business and improving our services
• Legal compliance: Meeting regulatory and tax requirements
• Consent: Where you have explicitly agreed to specific processing activities

Data Sharing and Disclosure

We do not sell, rent, or trade your personal information to third parties. We may share your data only in these limited circumstances:

• Service providers: Trusted partners who assist with website hosting, email communications, and payment processing, bound by confidentiality agreements
• Legal requirements: When required by law, court order, or governmental authority
• Business transfers: In connection with a merger, acquisition, or sale of assets, with appropriate safeguards

Data Security

We implement appropriate technical and organizational measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. These measures include:

• Encryption of data in transit using SSL/TLS technology
• Restricted access to personal data on a need-to-know basis
• Regular security assessments and updates
• Secure storage systems with access controls

While we strive to protect your information, no method of transmission over the internet is completely secure. We cannot guarantee absolute security.

Data Retention

We retain your personal information for as long as necessary to fulfill the purposes outlined in this policy, unless a longer retention period is required by law. Specifically:

• Registration and booking data: retained for 7 years for accounting and legal purposes
• Marketing communications: until you unsubscribe or request deletion
• Website analytics: aggregated data retained indefinitely, individual identifiers removed after 26 months

Your Rights

Under data protection legislation, you have the following rights:

• Access: Request copies of your personal data
• Rectification: Request correction of inaccurate or incomplete data
• Erasure: Request deletion of your data in certain circumstances
• Restriction: Request limitation of processing under specific conditions
• Portability: Receive your data in a structured, machine-readable format
• Objection: Object to processing based on legitimate interests
• Withdrawal of consent: Withdraw previously given consent at any time

To exercise any of these rights, contact us at [email protected]. We will respond within one month.

Cookies and Tracking

Our website uses essential cookies to ensure proper functionality. For detailed information about our cookie practices, please see our Cookie Policy.

Third-Party Links

Our website may contain links to external sites not operated by us. We are not responsible for the privacy practices of these third-party websites. We encourage you to review their privacy policies before providing any personal information.

Children's Privacy

Our services are not directed to individuals under 18 years of age. We do not knowingly collect personal information from children. If we become aware that we have collected data from a child without parental consent, we will take steps to delete that information promptly.

International Data Transfers

Your information is processed and stored within the United Kingdom. If we transfer data outside the UK or European Economic Area, we ensure appropriate safeguards are in place, such as standard contractual clauses approved by regulatory authorities.

Changes to This Policy

We may update this Privacy Policy periodically to reflect changes in our practices or legal requirements. The updated version will be posted on this page with a revised "Last updated" date. We encourage you to review this policy regularly.

Contact Information

If you have questions about this Privacy Policy or our data practices, please contact us:

embermist-wolf
42 Belgrave Square
London SW1X 8QT
United Kingdom

Email: [email protected]

Supervisory Authority

You have the right to lodge a complaint with the Information Commissioner's Office (ICO), the UK supervisory authority for data protection:

Information Commissioner's Office
Wycliffe House, Water Lane
Wilmslow, Cheshire SK9 5AF
Website: ico.org.uk